MINUTES OF MEETING HEMINGWAY POINT
COMMUNITY DEVELOPMENT DISTRICT

The  regular  meeting of the  Board  of  Supervisors  of the  Hemingway  Point Community Development District was held on Wednesday, February 23, 2022 at 2:00
at Waterstone Bay Clubhouse, 1355 Waterstone Way, Homestead, Florida 33033 .

Present and constituting a quorum were:

Russell Brick Anthony Toro Cheryll Angell Carlos Suarez Randy Berbrick

Chairman
Vice Chairman (by phone) Assistant Secretary
Assistant Secretary (by phone) Assistant  Secretary

Also present were:

Paul Winkeljohn Scott Cochran Ben Quesada Jesus Lorenzo

District Manager District Counsel
Governmental Management Services Governmental Management Services

FIRST ORDER OF BUSINESS	Roll Call
Mr. Winkeljohn called the meeting to order and called roll.

SECOND ORDER OF BUSINESS	Approval  of the  Minutes of the
January 26, 2022 Meeting
Mr. Winkeljohn:  So, moving on we have the minutes from your January 26, 2022 meeting, are there any comments or is there a motion to approve?
Mr. Suarez:  No comments.

On MOTION by Mr. Berbrick seconded by Ms. Angell with all in favor, the Minutes of the January 26, 2022 Meeting were approved .

THIRD ORDER OF BUSINESS	Staff Reports
Mr. Winkeljohn: We have all staff reports today which is the crux of the meeting, so feel free to ask any questions during this time, so attorney?

Attorney
Mr. Cochran: Yes, and given this is just February, we haven't really gotten into anything legally and that kind of thing so I don't have any report than what's been asked already, so I don't have anything specifically to report.
Mr. Suarez:  Paul, if anybody is talking, we can't hear them.
Mr. Winkeljohn: Ok, so I'll repeat it. Scott was just saying hello, and that he had no report but if you have any questions he's here and ready to go.
Mr. Suarez:  Ok.

Engineer
Mr.Winkeljohn: So, moving on, nothing under the engineer's report today.

Field/Property Manager - Monthly Report
Mr. Winkeljohn: That brings us to our field report, Ben, and I'd like to introduce Jesus Lorenzo is here today, he's one of our field managers who's getting familiar, and when Ben or Ican't jump on something, he's in the area and he's going to be somebody that might help out.
Mr. Lorenzo:  Nice to meet you all.
Mr. Winkeljohn: Were you at our last meeting? Mr. Lorenzo: Iwas not, Iwas at another meeting.
Mr. Winkeljohn: Ok, alright, but you're here today, so go ahead Ben.
Mr. Quesada: So, I just wanted to touch base on some of the punchlist items we came up with at the last meeting. Anthony, I know you mentioned the light fixture by the playground , that was taken care of. There were a couple of others that were loose so I gave them the greenlight to just go ahead and secure them the same way , it's appears

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like when the developer installed it, the light fixtures, they didn't do it 100% properly, so he got a better look at everything when he was fixing the one fixture and we gave them the green light to resecure the others. You had your check valve installed for the pool and as recently as yesterday you had a waste line valve that had to get adjusted, that was the reason why Cheryll reached out to me about the water level. They did come out the same day and adjust it, but in order to prevent that from reoccurring, it was just a waste line valve that needed to get replaced. We continue to have some ant issues but Milton is taking care of that, we fixed all the pavers that were lifted over by the pool and over behind the fountain at the monument entrance monument. All the lights along the perimeter wall were fixed, we had finally instead of moving the entire panel over to the other side of the wall, I do recall you all mentioning you didn't want it to look so visible, so we had a photocell placed on the outside of the wall where the home is, and we made some progress there in communicating with the owner, so I don't foresee any issues moving forward with any perimeter wall on 248th repairs. I had some bulbs replaced over there behind the monument as well, and we were just discussing a little bit before the meeting, I know we're talking to our custodian about just doing some cleanup over by the mailbox area periodically, and we'll try to do that quarterly for you, and potentially at the next meeting I'll bring to you guys more options on the pool handicap feature, I've done some research on it, there are manual, nonelectrical options, so I'm going to continue to push on that end and I'll have something for you by the next meeting. Then we were touching base on the pool deck, I did put something in my report about that where it is in need of some painting, so we'll go ahead and meet with some contractors and bring some pricing to you at the next meeting as far as that goes. I do believe your pressure cleaning contractor who already does work in the District also offers painting services , so that will be one of the people we speak to and I think you guys were very happy with the monument. So, we're going to talk to the same people that painted your monument to see if they would give us a price as well on the pool deck, I think between those two you have a history with them and we'll see how it goes from there based on the pricing.
Mr. Brick:  Ok, so we'll have at least two quotes.

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Mr. Quesada: Yes, so we'll start there and let's see where we're at. I mean you already have business within the District, they are familiar with the property, and I think you're happy with the work they've done already right?
Mr. Brick: Yes, somebody did a good job.
Mr. Winkeljohn: And actually, I was on the property this week and thought that the monument really looked sharp and it was holding nicely. The little scupper strategy, the little drain scupper  does have a little bit of drainage right underneath it, it's not running all the way down the wall, but there's still some there, so what I was thinking, we could have our maintenance guy scrape that out and reseal it a little bit with silicone or something and maybe that would keep that from running through there, and it will look even better.
Mr. Brick: Well, as long as there's black tar up top of there, there's going to be black water.
Mr. Winkeljohn:  Right, but it might be a really slow drainage. Mr. Brick:  Right, and it looks way better.
Mr. Winkeljohn: Yes, and there might be another couple of tricks we can do to get rid of all of that, but yes, you're right.
Mr. Brick: When is Milton due to mulch again?
Mr. Winkeljohn: Usually we do, I try to do the mulch right around October, or once a year is typical.
Mr. Brick: Ok, because the trees in the center island are bare, and I mean bare. Mr. Winkeljohn: Ok, we can look at that, and he did do a touchup mulch recently.
Mr. Brick: Ok, and I know he did it on the front, and he did in the areas in the back, but the trees, next time you drive by there Ben take a look, they're bare.
Mr. Quesada: Ok, I'll get a quote on that and then we'll see how we can squeeze

it in.

Mr. Brick: Ok.
Mr. Quesada: And the rainy season is coming so I do want you guys to know,

some of it could wash away, but let's just see what he starting point is.
Mr. Winkeljohn: Right, and I looked at your trees today and Ithought , actually this week, but I thought your palms are starting to show a need for a nutritional hit, at this

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time of year you get those cold fronts, your weaker, hungrier trees will show the fastest stress and they all have a little bit of yellow to them, almost all the green palms, the silver bismarcks don't, and they're not green to begin with. So, I thought that, and I also thought the smaller palm, those have not been trimmed as aggressively because they're low and they don't have a big frond but, they might need, before a hurricane to be lifted to the 3 and 9 cutting, because right now they sit about like this, and they need to be at least that right before a hurricane, so they don't snap or get broken up but, other than that, I watched Milton's crew and I think they're doing an excellent job, like he's kept turf in really good shape, that's really hard this winter around the state. I've been to all my properties in the last 2 months and you guys have some of the best grass. Out here, this gets 24/7 eyes on it, but yours is looking really solid, so I think he's doing a great job.  Any questions for Ben?

COD Manager
Mr. Winkeljohn: We sort of morphed into manager's report, and just to give everybody a sense of timing. Your District changed its assessment last year, so your budget process should be anything but interesting, meaning it's going to be a repeat with no increase, so it should be the same budget as the current year. We have to propose our budget by June 15th and to do that I usually, if I think there's complications with the budget, I start bringing drafts to the meetings in February or March, and then we noodle over whether we want an increase, but not like last year, and chose to do an increase last year. This year you're not going to need one or want one obviously, so you'll only see one draft budget probably in April, at your April meeting, and then you'll set your hearing for adoption. What that means is you're setting the highest level of assessment, so if you already know that you don't need an increase which I think you do know, you don't need one because you just did it, it's a really benign process because you can always shift funds at any decision point between, ok irrigation maintenance, or pool maintenance, or whatever, you don't have a huge discretionary line in this budget to begin with, so it's pretty straight forward, so that will be that. You probably won't have to meet in March, is my recommendation, save some money and you can see if we have no action items. The only thing I have conceptually to bring attention to is, you did get taxed on your property by the county for the first time.  Just a

little bit of history since we have a light meeting, I'll give you some background, typically government property is tax exempt, the Property Appra iser's office in Dade County decided, we think we're missing somebody who isn't tax exempt whose fallen into that category mistakenly, and it particularly thought of clubhouses that are government owned, or COD owned, and you have pools, or any property. So, they took basically what used to be exempt, and we give them a list every year, these are our properties, please don't tax us, well, they took our list and said, tax them anyway this year. So, I know Scott has seen this in all of our Districts, this building itself got taxed and we said, wait a minute, we're tax exempt, and in this community they claimed that they inspected it and the guard told them they were not allowed into this clubhouse unless they were an owner, which isn't true, this is a public access facility, anybody can come in here. You don't want to have a facility that the public would normally go to other than your pool, well your pool is secured, it's unlawful not to have a secured pool, so that one should have not failed the tax exempt test. So, what it really looks like is they just threw everybody into the group, we paid the tax bill, it was a little over $6,000, but we also sent them letters , which we do anyways, but we re-sent them and said timeout, this was tax exempt one year and now it's not, what's up with that, and for the last 18 months or so they've been saying you have to file an appeal, and in your community we didn't get the tax bill because it went to somebody, the prior owner address was in the county's file and we never saw it, so the District didn't know we had a bill until after the appeal process. We re-sent our lists, and we were in communication with the county, re-sent the list explaining to them this is a clubhouse with no facility other than a pool and a restroom facility, it has a membership requirement where anyone in the world can join , you can join the Hemingway Point pool access membership, it's expensive and nobody will do it probably, but the residents do it on their tax bill, and we've approved that rate way back when, so we met every criteria there is.
Ms. Berbrick: Well, really, we're paying for it in our taxes already, so now it's double taxing .
Mr. Winkeljohn: Yes, its double taxation, absolutely in that respect. So, they have acknowledged to us that it will be exempted going forward, will we get a refund, I don't know.

Mr. Brick: You mean it cost us $6,000 for that building? Mr. Winkeljohn:  The District, yes.
Ms. Berbrick: But it's not going to anymore, they double dipped.
Mr. Winkeljohn: And it's just one of those things, and I don't want it to sound derogatory but, it's a bureaucratic process every once in a while to sort of re-set and see how much money we can get, and live with the fight.
Ms. Berbrick: Right.
Mr. Cochran: I mean, it's a bizarre thing, and we represent Districts in other counties as well, and Miami-Dade County is the only county that we've ever had a problem with this, but in talking with one of the staff attorneys with the Property Appraiser's office basically, they were specifically looking into CDDs properties for tax year 2021 and they sent out the inspectors, or whatever, investigators for the properties and basically would wind up happening at a lot of them was that somebody that was not a District employee, it was just maybe an hourly person hired by a security company or by the management company who was managing the clubhouse, the inspector came and started asking the questions, they answered incorrectly and said, no it's for residents only kind of thing as opposed to, yes it's available to the public, you can buy a membership, and so their theory of denying the exemptions is, well, yes, your papers are in order, but how the property is actually being used, if a member of the public gets the same experience our person does, then it's not really a true kind of thing. So, we've been in communication with the Property Appraiser's office with respect to several Districts, including this one with that issue, so we're trying to correct it, and like he basically said, it's an uphill battle trying to get a refund for this year, but what we're trying to do is make sure it doesn't happen again, but it really is a problem for many reasons, but like you said really harmful to the residents so we'll see what we can do, but it can be another thing too, like some other issues that Districts deal with sometimes , sometimes it's something that might be more impactful kind of on a local level than a county level but we'll keep you posted.
Mr. Winkeljohn:  Yes, we'll keep you informed .
Mr. Brick: Did we roll DML from March of last year? We paid a bill this month from March of last year for DML, 3 from April, 1 from May?

Mr. Winkeljohn: I don't think we rolled it, I think he billed it, slowly. Mr. Brick: Just now?
Mr. Winkeljohn: Yes.
Mr. Brick: Was there some reason he did that?
Mr. Winkeljohn:  He missed the invoice, he forgot to send it out. Mr. Brick:  Ok.
Mr. Winkeljohn : I remember Kevin calling and saying that. Mr. Brick: What is the server service?
Mr. Winkeljohn: Where are you seeing that?
Mr. Brick:  Well, a service call for $450, installed and configured a program for
$1,937.
Mr. Winkeljohn:  That's your phone entry system.
Mr. Brick: I understand that, but the server service, that's the server required to keep all the information?
Mr. Winkeljohn : Yes.
Mr. Brick:  Is that a one time fee or a yearly fee? Mr. Winkeljohn:  Ithink it's the first year I recall. Mr. Quesada:  It's an NVR, right?
Mr. Winkeljohn:  Yes, we were paying him time to keep it updated, so anytime we got an application he has enter it in.
Mr. Brick: Ok.
Mr. Winkeljohn:	We are now doing that, as of October 1st, our staff, actually Mayra does it, so we don't have to pay him to do it, it's included.
Mr. Brick: Ok.
Mr. Winkeljohn : Any other questions?
Ms. Angell: Can I ask a few questions now? Mr. Winkeljohn: Sure.
Ms. Angell:  I see that we have in our pool area, we have a water bubbler there, or a water fountain.
Mr. Winkeljohn:  The water fountain , yes.

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Mr. Angell:  It looks pretty dirty, so I was going to ask if the janitor could clean it because it really looks terrible the way it is now.
Mr. Quesada:  Ok.
Ms. Angell: Also on February 18th, that evening there were 6 boys that jumped the fence and they were in the pool. So, Diego did get a call about it, and he was very nice, he went there instead of having me go there, and he was very stern with the boys and he told them to leave, and that he would give them a onetime free pass, but he said if they were caught again at the pool they would get arrested and he would call the police because they were trespassing, so Ijust wanted to let you know. So, then I went the next morning to take a look and see if anything was damaged around the pool, and everything seemed to be ok at the pool.
Mr. Winkeljohn: Do you know what time that was?
Ms. Angell:  I don't know, but it was February 18th, it could have been about 9:00 or 10:00 o'clock at night.
Mr. Winkeljohn: At night, ok.
Ms. Angell:  But Diego went to check it out. Mr. Quesada:  Thank you Diego.
Mr. Winkeljohn:  Ok, so let us know that and we'll make sure to pull the video in case we need it, if he gives a warning like that, we're going to be able to enforce that.
Ms. Angell: He did warn them. Mr.Winkeljohn : Good.
Mr. Quesada: Did he recognize the kids from the neighborhood? Ms. Angell:  No, he told me he did not recognize them.
Mr. Quesada: Ok, the theory behind it with our camera system, there is just so you know, if we have to repeat ourselves with anybody, membership privileges can be suspended as a consequence.
Mr. Winkeljohn:  Right.
Ms. Angell: Ok.  So, you had asked me at the last meeting to talk to security just to see what times they are going to the pool, and they're going at 11:00 o'clock in the morning and staying until 7:00 at night, so that's what they're doing for their hours. mean we do close at 8:00 so they leave 1 hour before.

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Mr. Quesada: I think now we're going to wrap things up with the spring coming up, I know spring break is coming in last March, the third week of March I believe it is, so Mayra, let's make a note and let's talk to officer Joey about that, just adjusting the schedule maybe later, 12:00 to 8:00 probably sounds better and adding some coverage for the week of spring break maybe.
Ms. Padilla: Ok.
Ms. Angell: When we say adding coverage, are you talking about just like on a Friday or are you talking about the whole week?
Mr. Quesada: Well, let's talk about now, I mean what do you think, it's a whole week,  kids have no school.
Mr. Winkeljohn: Right, and there's two types of activities , one is just using the pool, and you don't need security for that, the pool should function without it. The problem is, usually in the late afternoon hours you're going to have the more rambunctious type of activity maybe, so maybe even a little bit later, maybe 1:00 to 9:00 something like that, and I'm just thinking out loud, that's what I've seen work, but it's up to you all, you can push it a little bit later, because you have kids that have a lot more free time so we might even split it.
Mr. Quesada: Ok, so are you guys good with that whole week then, having that coverage or focusing more on the weekend?
Ms. Angell:  Maybe like Thursday , Friday.
Mr. Brick:  I would be more inclined to Thursday, Friday, Saturday and Sunday. Mr. Quesada:  Ok, so Thursday through Sunday.
Mr. Winkeljohn: Right, maybe add a second shift, a couple of hours, see if they can do a 4 hour shift, Thursday, Friday, Saturday, after one guard leaves, from like 8:00 to 12:00, that might be ideal.
Ms. Angell: Yes.
Mr. Winkeljohn: Just for 3 days, that will give you that extra presence. Ms. Angell:  Right.
Mr. Brick:  Ben, this bubbler isn't it for the tree, isn't it to water the holly tree? Mr. Quesada:  Give me one second.
Mr. Winkeljohn: But she's talking about the water fountain.

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Mr. Brick:  I know.
Mr. Winkeljohn : Ok, separate topic.
Mr. Quesada: Yes, that's for the holly tree, they added irrigation, yes. Mr. Brick:  Ok.
Ms. Angell:  Also, I wanted to ask depending on how much money that we have in the budget for the pool furniture, as part of it from last year.
Mr. Winkeljohn : It's brand new.
Ms. Angell:  Right, it looks pretty, I didn't know we had any extra money to put in more like a couple of more loungers or the small tables to sit beside the loungers.
Mr. Winkeljohn: Sure, and we weren't real sure what we wanted to put out there, and so we replaced what was bad with a minimal.
Mr.  Quesada:	So,  a  couple  more  chaise  loungers  with  the  small  tables inbetween.
Ms. Angell:  Why don't we check the prices, Iwould go like with 4 with the tables. Mr. Winkeljohn:  It's very reasonable.
Ms. Angell:  Just so people have a place to sit because I've been there when they come home.
Mr. Winkeljohn:  So, you think 2 more loungers?
Ms. Angell:  No, I think 4 would be good and 2 tables, you know the little tables that go between the loungers .
Mr. Winkeljohn: Right.
Mr. Quesada:  I think they call them tea tables but we'll go over there and take a good picture just to be safe, and it's the same contractor , we'll talk to him.
Ms. Angell : Ok.
Mr. Brick: Who did the work on the lights on the wall, is this Ortiz Construction or Discount Lighting and Supplies?
Mr. Quesada : Yes, Ortiz, Discount Lighting and Supplies is providing the janitorial supplies for the custodian to clean the bathrooms and to do some of the extra work he's been doing.
Mr. Brick:  Ok, so Ortiz Construction.

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February 23, 2022	Hemingway Point COD

Mr. Quesada:  Also , the doggie stations, that's where you also get your doggie bags from them.
Mr. Winkeljohn: It says general supply.
Mr. Brick: So, Ortiz is the one that's doing all the work on the wall.
Mr. Quesada:	The maintenance, yes, electrical, that kind of stuff, handyman work, yes.
Mr. Brick: Ok.
Mr.Winkeljohn: Are there any other comments?

FOURTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
Balance Sheet and Income Statement
Mr. Winkeljohn:  We sort of evolved into the financial reports because you were reading off from the check register, and what did we talk about?
Mr. Quesada:  As for the holly trees, some of that stuff is from the holly tree.
Ms. Angell:  We talked about at the last meeting about the phone to get into the

pool.

Mr. Quesada:  Oh, that's right, I have an update on that. Ms. Angell: And we were talking about the cost of it.
Mr. Quesada: So, it was for, I did actually after the meeting talk to you and to

Carlos about it, so everybody is aware, so the program, the provider that gives you that service for the phones is actually switching to  a subscription based service, so to answer Carlos' exact concern which is people switching phones, the ID number that we provide people for each pass is reusable, it just needs to be revised and edited. It may come at a small cost just for the flexibility , but it's not something that you're going to have to constantly purchase more passes, so in the long run, I think it's a win for you guys because of that, you're not going to have to constantly purchase more codes to give out, we give out one code, somebody let's us know about a phone change, we go in on our end, on the administrative end, remove the old phone and connect the new phone using the same code, and they're given that code, and it can only be used on one device at a time.
Ms. Berbrick: Perfect.

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February 23, 2022	Hemingway Point COD

Mr. Quesada: So, that solves all your concerns and issues about that.
Ms. Berbrick: About switching phones and stuff, and so does that mean they don't have to pay for that?
Mr. Quesada: Correct, and if you guys want to keep that part the same, we do the first two heads of household free, anybody additional, comes at the $25 fee that they can pay online to the PayPal.
Mr. Winkeljohn: One of the first two people changes phones, we don't have to charge for that.
Mr. Quesada: Correct, if one of the first two people changed phones, they don't have to worry about that, so the heads of household will always have their two free passes for the life of them staying in the community.
Mr. Winkeljohn: Once you pay for it, it's not a problem, it's the initial two are free, everybody after that buys one, and if they change phones, as long as it's the same person, or change of custody type thing.
Mr. Quesada: So, same phone number, just a different phone or device. Mr. Winkeljohn: Right, there's no reason to charge for it anymore.
Mr. Quesada: We can resend that code to the new device. Mr. Winkeljohn: It used to be a brand new license each time.
Ms. Angell: That's what I didn't understand, so you're saying if I need to get a new phone, because all your Apps go to your new phone automatically.
Mr. Winkeljohn : Right, you just have to redo your license so it's tied to that phone and to you, and we don't pay more for it.
Ms. Angell: Ok.
Mr. Quesada: The software recognizes that it's a new device because it has its only little IP Address, or whatever you want to call it, so that's the part, she'll just have to resend it to that device so that it grabs that information.
Ms. Angell: Ok, that's makes sense.
Mr. Winkeljohn : Right, they had a policy and a licensing where it was the opposite and that was why it was generating the cost, but that's changed now.
Ms. Angell : Thank you.

February 23, 2022	Hemingway Point COD

Mr. Winkeljohn: Very good, so a lot of that discussion was related to the financials reports. Are there any other questions on the financial reports? If not, Iwould like a motion to accept them for today's records.

On MOTION by Ms. Angell seconded by Mr. Brick with all in favor, the Check Register and the Balance Sheet and Income Statement were approved.

FIFTH ORDER OF BUSINESS	Superv isors	Requests	and
Audience Comments
Mr. Winkeljohn :  Are there any other Supervisors requests?	Anybody on the phone, we'll go to you guys? Do you have any comments or questions?
Mr. Toro: No, Anthony is ok.
Mr. Winkeljohn:  Thank you Anthony . Carlos, any other issues we can help you with or questions?
Mr. Suarez: No, I have nothing.
Mr. Winkeljohn: Alright, I have nothing else.

SIXTH ORDER OF BUSINESS	Adjournment
Mr. Winkeljohn: So, a motion to adjourn is in order.

On MOTION by Mr. Brick seconded by Mr. Berbrick with all in favor, the Meeting was adjourned.

S	Secretary	Chairman I Vice Chairman