MINUTES OF MEETING HEMINGWAY POINT
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Hemingway Point Community Development District was held on Wednesday, August 24, 2022, at 2:00 p.m. at Waterstone Bay Clubhouse, 1355 Waterstone Way, Homestead, Florida 33033.

Present and constituting a quorum were:

Russell Brick Anthony Toro Cheryll Angell Carlos Suarez Randy Berbrick

Chairman
Vice Chairman (by phone) Assistant Secretary
Assistant Secretary (by phone) Assistant Secretary

Also present were:

Paul Winkeljohn Scott Cochran Ben Quesada Mr. Nick

District Manager District Counsel
Governmental Management Services Light Er Up (by phone)

FIRST ORDER OF BUSINESS	Roll Call
Mr. Winkeljohn called the meeting to order and called roll.

SECOND ORDER OF BUSINESS	Approval	of  the  Minutes	of the
April 27, 2022 Meeting
Mr. Winkeljohn: Your minutes from the April 27th meeting were circulated, if those are in order a motion would be welcomed.

On MOTION by Ms. Berbrick seconded by Ms. Angell with all in favor, the Minutes of the April 27, 2022 Meeting were approved.

THIRD ORDER OF BUSINESS	Consideration	of	Resolution
#2022-02 Resetting Public Hearing
Mr. Winkeljohn: We had a quorum issue last month so we re-advertised and moved your public hearing to today's date, and resolution #2022-02 ratifies those actions done on your behalf to have a quorum today, is there a motion?

On MOTION by Ms. Angell seconded by Mr. Brick with all in favor, Resolution #2022-02 resetting the Public Hearing was approved.

FOURTH ORDER OF BUSINESS	Public Hearing to Adopt the Fiscal
Year 2023 Budget
Motion to Open the Public Hearing
Mr. Winkeljohn:	So, now that we have the public hearing set, we can open the public hearing by motion, is there a motion to open today's public hearing for the budget?

On MOTION by Ms. Berbrick seconded by Mr. Suarez with all in favor, opening the Public Hearing was approved.

Public Comment and Discussion
Consideration of Resolution #2022-03 Annual Appropriation Resolution
Mr. Winkeljohn: At this time we would have an amazing discussion and debate with you and your residents about the parameters of this budget and the wonderful services that are afforded in it. I guess because everyone already agrees with you there is no one here from the public today, so we can end the public comment portion and discussion of today's public hearing and move directly to resolution #2022-03 which is the annual appropriation resolution. The two things you accomplish in this are setting the final assessment to be billed to the residents on their tax bill. That assessment level is identical to last year, at this time last year you increased a little bit because you wanted to add some expected services, and you're conducting those services, and it actually takes until February or March before you actually have the money to spend on the services but you gave them to the community beginning in October. So, you basically burned down your new money really fast the first

year, but this year you'll sort of breakeven with it, and if you ever want to look at the financials with that, you'll see why your year-end is a little funny looking and that's exactly why because when you have an increase and new expenses it takes a while to catch up.
Mr. Brick: Do we have a surplus line item in here?
Mr. Winkeljohn: A budget does not reflect a surplus, the budget is the assessment money that you're asking for and how you intend to spend it and that's what resolution #2022-03 is intended for. When we get to the financials, I can go over that with you later.
Mr. Brick: Ok.
Mr. Winkeljohn: But for today's public hearing purposes it's one, do you want  to lower the assessment, which I'm not recommending, and two, do you have a budget of how you intend to spend it, which you do have? You're not locked into the intended budget because you can alter that throughout the year as you see fit, and it doesn't sound like you want to lower the assessment. So, with those points made, resolution #2022-03 is in order for approval by motion.

On MOTION by Ms. Angell seconded by Ms. Berbrick with all in favor, Resolution #2022-03 the Annual Appropriation Resolution was approved.	 _

Consideration of Resolution #2022-04 Levy of Non Ad Valorem Assessments
Mr. Winkeljohn: So, the next resolution is #2022-04 and now that you know the assessment level you've identified and how you intend to spend it you need a way to collect the revenue and that is what Russ was mentioning a little while ago which is the Non Ad Valorem Assessment method which is on the tax bill, it's a flat fee. It's at the bottom of the tax bill, it works beautifully, and we pay the county a part of that fee to collect it and it works beautifully, there's no better way to do it. So, I would strongly encourage resolution #2022- 04 be approved by motion.

Assessments was approved.

l

On  MOTION  by  Ms.  Berbrick  seconded  by  Mr.  Brick  with  all  in f avor,	Resolution	#2022-04	Levy	of	Non	Ad	Valorem

Motion to Close the Public Hearing
Mr. Winkeljohn: Is there a motion to close the hearing?

On MOTION by Ms. Angell seconded by Ms. Berbrick with all in favor, closing the Public Hearing was approved.

1

Mr. Winkeljohn: Alright, so I appreciate you all being here today, this is one of the most, it's the formal calendar required event that we do the certification of the tax roll, the whole financial process is tied to getting this resolution signed and into the county by this afternoon so it's really important. So, thank you for being here today and willing to change the schedule a little bit.

FIFTH ORDER OF BUSINESS	Consideration of Holiday Outdoor
Decor
Christmas Designers, Inc.
Rileighs Outdoor, LLC
Light ER Up
Mr. Winkeljohn: Moving on is our holiday decor and we'll wait until Ben is done with his battery backup over there, and then you can introduce this item, please.
Mr. Quesada: Yes. So, going into the holiday lights it's something we've been wanting to do, and we haven't been able to have quorum so, we are a little bit behind the eight ball due to the fact that a few months have passed by. This primarily has to do with holiday decor but first and foremost I just wanted to let you guys know, that COi got purchased by another company, you had a year-to-year agreement so you're not locked into anything this year, we're just bringing it to your attention, they're going to be formally known as Christmas Designers, locally, and their official company-wide name nationally because they got bought out by a big company is Holiday Outdoor Decor. So, in your agenda, there's a letter from them just letting you know locally that nothing has changed  but, now they have kind of pivoted a little bit and they're rebranded which is better word for that. Now, that we're going into this discussion, you have before you a proposal from Christmas Designers for a 2022 holiday program and it  goes back to what we discussed last year which was putting some red lights at the top of trunk of the Christmas palms, perhaps something a little more eye-catching during the day because you guys felt like the sprays were a little small like not noticeable.

Mr. Winkeljohn: And this is before tab B in your agenda. Mr. Quesada: Right before tab B.
Ms. Berbrick: Ok, thank you.
Mr. Quesada: So, you basically have more or less what you did the same thing last year, just with that one adjustment to the Christmas palms and then they also threw in the holly tree that they would actually decorate the holly tree for you. I've taken a look at it again recently it's still not, remember it literally just got planted a year ago. So, this is a long-term investment, that tree will fill in, it will get bigger, it will resemble more of a Christmas tree for now but, they did offer to decorate it, so that would be the only difference as far as additions from Christmas Designers. I believe it went up $450, so it would be
$5,670 if you go with that route where they make that adjustment at the entrance and add the holly tree. I'm going to go on to the next one in here which is from Light Er Up. So, the next proposal you have is from Light Er Up and Light Er Up is a company that is the only other company that I've worked with locally in other Districts that does the nighttime maintenance drives 3 times a week. So, I wanted to get you something comparable because I feel like that is from our experience, the way to go, you're getting a good bang for your buck and you don't have to constantly call someone to come out whenever you're having issues. So, he offered a little bit more if you want to grow your program to include some decorations, and that's what you see in the rendering there. So, he has some ornament-style decorations that he would put at your entrance that would be noticeable in the daytime is what he's recommending as opposed to putting the sprays everywhere and more or less the same design everywhere else. So, lighting up all the shrubs, lighting  up the Christmas palms, and he offered to throw in the holly tree as well.
Mr. Brick: I don't have that, but I have a picture. Ms. Berbrick: And you have the proposal.
Mr. Brick: Ok, sorry.
Mr. Quesada: So, the only difference as far as style, like the decor, you guys are getting apples to apples is, he's proposing which I think is the LED 6' present, it's about
$2,200 difference in the proposal to give you a 6' decoration that looks like a Christmas ornament and present in the daytime, so not only will it be lit up at night and draw more attention to  your entrance  at  night, in the  daytime  at least there's  some more  decor, it's

more noticeable because you guys mentioned the sprays that were not too noticeable in the daytime.
Mr. Brick: There's going to be two of them?
Mr. Quesada: Yes, there's going to be two of them at the entrance, correct. So,  they're about $1,100 a pop. I wanted to go with something reasonable  because they can go all out, and remember our budget is modest.
Mr. Brick: I'm sorry, that doesn't seem reasonable to me.
Mr. Suarez: This is Carlos, I agree, I think we have that little holly tree, I mean $450 just to do a little tiny tree seems like a lot.
Mr. Brick: Exactly.
Mr. Suarez: I don't know if it would kind of look cheesy because it's a little tree, and then we try to decorate it, so I think doing that little tree is a lot. In all honesty, if we really wanted to, we could probably do that ourselves for a lot cheaper.
Mr. Winkeljohn: Well, I think the best option would be to approve what you're comfortable with, either vendor and then we can negotiate items like that, things that you think are too expensive.
Mr. Brick: Yes, I'd like to see him move on that price.
Mr. Quesada: So, again, you guys are working from a menu, like what  he said,  that's why there's a line item for everything. The biggest thing I want you guys to know is you're running out of time on the decor side, so some of these things are custom-made, they have to order them, and would need to be fabricated. So, lighting-wise, lights, you can cut it down to the wire on that and you'd be fine.
Ms. Berbrick: So, if we want these little things, we have to decide.
Mr. Quesada: Correct, something like those ornaments, you're basically running out of time to order something like that, and if that's too rich for your blood, I just wanted to put something out there in front of you so you could see what the going price is for that. Light Er Up is a smaller company Christmas designer, so more or less their pricing is comparable but, are you willing to spend that kind of money to go a little bigger at your entrance is the question?
Mr. Brick: Well, what I'm thinking is that there was a lot of feedback about the
$5,000 we spent last year.

Mr. Winkeljohn: And can I put that in the record in a different context, there was a lot of feedback that the budget was $10,000, and the reality was we only spent $5,000 so there was confusion, a big majority of the people were confused by what was the budget amount and what was actually spent.
Mr. Brick: Ok.
Mr. Winkeljohn: Just for your benefit I wanted that to be clarified.
Mr. Brick: No, that's fine. Personally, I don't think this is worth $2,200. Mr. Suarez: I agree.
Mr. Brick: And if you guys feel that it is, then that's what the majority is. Ms. Angell: Just a question, what is our budget for this year?
Mr. Quesada: $10,000.
Mr. Winkeljohn: Up to $10,000. Mr. Quesada: Up to $10,000. Mr. Angell: Ok.
Mr. Winkeljohn: And the reality with holiday decorations is the silent majority loves it, and you'll hear from them, they will no longer be silent if you stop or change once you start a holiday lighting program, that's been my experience. The one, two, three, maybe even  ten people who want to get on a social media platform and drum in that this is a waste of money, look how bad it is, you know that kind of thing, that's just the reality of the business these days. You sort of almost have to remove yourself from those worlds and say, what is the best, it's a very subjective intangible benefit you bring to a community to do holiday lighting. It's a tangible thing, but the benefit is very subjective and intangible, and you'll never know how much it means to people until you stop doing it, that's sort of my commercial on that. The other thing about Carlos  saying, we could do it better, the goal is to get the residents out of the business that you were in of doing your own decorations because it's not fair to you.
Mr. Suarez: Just real quick, I didn't say we could do it better, I was saying that we could do it cheaper.
Mr. Winkeljohn: Right, and I know how you meant it, but I don't want you to look at it as your labor has that same value to it because it does not, you're much more valuable. What you want is somebody that's dependable and reliable and so you have a consistent product.

August 24, 2022	Hemingway Point COD

Ms. Angell: And the second proposal. Mr. Quesada: Light Er Up?
Ms. Angell: Yes, are they doing the little tree by any chance too?
Mr. Quesada: He offered to throw that in there yes. What he told me he would do, and just being honest with you, the size of the tree still is too small, this guy actually owns a landscaping business year round so he's very familiar with landscaping which is helpful, is he will probably put some type of aluminum poles, something like that, to kind of use that tree as another base, and make more like a decoration out of a tree like that, so at least until it gets bigger and fills in.
Ms. Berbrick: And he would not charge extra for it, so that's $7,795.
Mr. Quesada: If you guys give me a budget not to exceed number, he told me something along those lines, so if we maybe swap out the presents and I'm not saying that you have to spend that money but, if we do not exceed a certain number, so yes he told me, if they want to light that up I'll do that for them but, he didn't recommend using that tree as it is now. He said I would like to maybe put something around it and make it bigger and more presentable.
Ms. Berbrick: So, I'm going to say something that is probably not going to be happy with everybody else, but the tree thing, they all complain because they tried to pass every other place that has these huge silver palms and all of that, and they say ours looks like crap and all of that. So, the truth is, we're making a decision for a bunch of people that are whining but don't feel they want to come here and tell us what they really want because they had that option. So, it's our decision.
Mr. Brick: Yes, like it always has been.
Ms. Berbrick: I'm just saying we need to let them know that when they whine that they could have been here at this meeting.
Mr. Winkeljohn: Right, and since Carlos is calling in, we have to call a time out so he
can repeat what he's been saying, so Carlos please what were you saying?
Mr. Suarez: Yes, sorry, I was just saying the whine was only coming literally from like 3 to 5 people, so I'm not going to worry about that. One question I had though, and I thought we were going to look into this, is that, or our understanding was that from the lights we had last year, did we ever confirm, because I thought that those lights belong to us so we wouldn't incur that light expense again. Did we ever research that?

Mr. Brick: No, the lights never belong to us.
Mr. Winkeljohn: There was a presentation of options which one of them was to purchase your own and then you get a storage option and they repair them and bring them back, but that's when you buy a very large project there's a return on investment there. In your project, I don't think we bought any storage or anything like that. So, until you really know your program, what you want it to look like, what kind of lights, where they're going to be, you don't want to invest in that.
Mr. Quesada: And we call it Palm Glades COD, that's Silver Palms, and between their clubhouse and the entrance, they spend about $2,400 a year.
Mr. Winkeljohn: That's $24,000.
Mr. Quesada: I'm sorry, yes $24,000.
Ms. Berbrick: I understand that but this is what I'm trying to say.
Mr. Winkeljohn:	And that's just information for you so when you get into those conversations you have that information.
Ms. Berbrick: Well, I'm not going to get into that.
Mr. Winkeljohn: Ok, so when you avoid those conversations in your head, you will know the value difference.
Ms. Berbrick: Yes, I will have a number to throw in there, I got it.
Mr. Winkeljohn: Yes ma'am.
Ms.  Angell: Well, I have to say, I do like this Light Er Up one better because of how it looks fancy in the front. I know it's more expensive, but we have the budget for it, and think about it, we do want our community to look good. This first one, the way he has this with some lights at the bottom, and he just has the little wreath or whatever he's going to do at the top, I mean thinking about it from last year, think about it, you saw what it looked like, it didn't really look great at all, even though we spent $5,000.
Mr. Brick: I know.
Ms. Angell: I mean it looked ok, I'm not saying that it didn't look nice, it just looked

ok.

Mr. Winkeljohn: And it's relative to what was there the year before.
Ms. Angell: Yes, but this really stands out if we're talking about something to make

our neighborhood stand out with something different, we do have it in the budget, and my

next thing is, we have to not listen to the people that say, oh it costs too much, or it looks terrible or whatever, we're trying to decide for the community.
Mr. Winkeljohn: Again, in context, you definitely listen to all of the feedback but you have to put it into the context of proportion.
Ms. Angell: Right, we did listen, I mean I listened to a lot of people, I really did. Mr. Winkeljohn: Absolutely.
Ms. Angell: So, to me, the second one really stands out for our neighborhood. know it's more expensive, but it does look good.
Mr. Brick: So, they're going to put these white lights on the top of the trees, all of
them?
Mr. Quesada: And I'm going to go to the scope of work, I'm going to see if I can get
him on the phone in a minute if you guys have any other questions.
Ms. Angell: But on the side of our development when you drive in, there is one tree missing now, I don't know if you all know that was hit by a car.
Mr. Quesada: Yes, one of those alexander palms was hit.
Ms. Angell: And it was taken down, so that's one less tree there. Mr. Suarez: So, Paul?
Mr. Winkeljohn: Yes, go ahead Carlos.
Mr. Suarez: Hello, yes, so with this $1,100 present things, since they're probably going to have to get those custom made, will we own those at least?
Mr. Winkeljohn: If possible, yes.
Mr. Suarez: I mean if we're going to pay for this time and then next year we get charged $1,100 for them to make the same thing again, it's not like they're going to trash those.
Mr. Winkeljohn: Right, and not all decorations like that are reusable, or are worth the storage price. The ones that are, we will ask them and we will work on that.
Mr. Suarez: Ok because that just seems like a lot of money for one 6' thing of lights.
Mr. Winkeljohn: Right, and they're usually part of, like the wiring and the framing are done together in some of the smaller ones. Like this community Waterstone has these enormous 25' decorations that they buy and keep and store and have repaired and maintained historically, so those fit the right economics there, where yes, you buy them and you reuse them but we'll ask that question.

Mr. Quesada: So, I have Mick on the phone now from Light Er Up if you have some questions. The holly tree is included in the proposal, and he says that right now he cannot just use the tree, he would have to build around the tree, but that is included. The ornaments and Mick one of the questions they had for you is was the leaves of those Christmas palms at the entrance, the way it looks in the rendering, there will be a string of white lights on them?
Mr. Nick: Which palms fronds?
Mr. Quesada: Ok, I'm looking at the rendering that you sent me that has the ornaments in the front with the fronds lit up, and then I'm looking at the estimate that you sent me for $7,795 which has the wording of all the trees, and the whole shebang, is that the one?
Mr. Nick: Hold on, there's two, there's one with the palm fronds and one without the palm fronds, so let me take a look.
Mr. Quesada: Ok, and Nick are they going to own those ornaments if they agree to
those, and for how long are they good for year to year?
Mr. Nick: Yes. (inaudible comment)
Mr. Quesada: Ok, so similar to what you did in another District? Mr. Nick: Yes. (inaudible comment)
Mr. Quesada: Ok, perfect.  So, it's like a 3-year type of option, which I think is good in this business, not a lot of companies offer it.
Mr. Nick: (inaudible)
Mr. Quesada: No problem, just text me the numbers when you get them, you don't even have to stay on the phone now, just give me the numbers and let me know what the difference is with the palm fronds and without the palm fronds at the entrance.
Mr. Nick: Ok.
Mr. Quesada: Alright, thank you for your time, bye. So, it's a year-to-year thing but Scott will do some type of an agreement where you can cancel.
Mr. Cochran: Right, you'll be able to cancel it if you need to, but the way he does  this is the pricing is based on a 3-year lease.
Mr. Quesada: And so, you're locking in the pricing essentially for 3 years. Mr. Cochran: Correct.
Mr. Quesada: But it can be canceled.

Mr. Cochran: Right, I mean after year one if it's a disaster we'll have a termination provision in there where you can terminate it.
Ms. Berbrick: Ok.
Mr. Quesada: And he's worked with this company in another District already.
Ms. Angell: Did I hear you just say, does he do Lakes by the Bay, is he doing that
one?
Mr.  Quesada:	He just started working on that contract, yes, and again both
companies are great companies, he does work sometimes with Christmas Designers as a subcontractor but, he's grown his business, and as long as they're not directly competing, which in your case is a year to year agreement, you don't have an existing  agreement, that's the arrangement they have that he can go and bid on other Districts, so yes, he won Lakes by the Bay.
Ms. Angell: And I was just going to say, my sister lives in Lakes by the Bay, and theirs is always beautiful, and I mean beautiful.
Mr. Quesada: Yes, and they spend an incredible amount.
Ms. Angell: I was going to say, they spent $25,000 a year on that.
Mr. Quesada: No, I work with them and they spent more than $25,000.
Ms. Angell: Yes, I know they spent more but, the workers make sure those lights are on all the time, and if there's a problem they are there, but that's what he's saying, they're going to come by 3 times a week, and so with this company, we won't have to make phone calls every night, which is nice.
Mr. Quesada: There are other companies out there, but I've actually had to do this
in several Districts now so I can tell you from hands-on recently as this year, these are the only two companies that are offering three-night drives a week included in your agreement. Other people are like, you have to report it, we'll get out there within 24 to 48 hours, they're proactive and we even receive email reports from them with a little time stamp and everything.
Mr. Winkeljohn: This is the only way to do it, every other way you're going to have more problems than benefits in terms of the decorations.
Ms. Angell: And I agree.
Mr. Quesada: It's the maintenance that separates them from the competition. Ms. Angell: Correct, yes.

Mr. Brick: So, is he saying that this thing is going to cost us $2,200 every 3 years, that's what he's saying? I mean if it's going to be $2,200 a year then that's the number.
Mr. Quesada: Well again, the biggest thing for us and Paul can explain it to you, as long as we know our budget ahead of time, and we have a line item for it, and we're working within that budget, it's good to know that, you're locking in that pricing though, yes, for whatever term, 2 to 3 years, it's not going to cost you more than that because you're locking it in at that price.
Ms. Berbrick: So, it's a yearly price of $2,200 for those items.
Mr. Brick: No, that's absurd, I mean I could see paying $2,200 for it, but now I'm going to pay $2,200 for it again next year?
Ms. Berbrick: It's like leasing it for a year and locking in the price for 3 years, am I correct?
Mr. Winkeljohn: Yes.
Mr. Quesada: And I'm going to tell you just one thing that I've learned from this District, I'm not trying to solve every item, whatever you guys want to make you happy but, what ends up happening when you purchase certain decor and ornaments and decorations is, it outlives its life expectancy, that's actually what's happening here. You have decorations that are 10 years old that are failing on them, and they're asking for answers and part of it is, you own something that's outlived its life expectancy so, what I do like, and other businesses start doing, and I was having a conversation with Christmas Designers about it, I think with this new company they're starting to rethink that this gives you the flexibility every 2 to 3 years to change your whole look. So, if you're tired of the ornament look after 2 to 3 years you can go with another look, another theme, or whatever it is you want to do, so it gives you that opportunity on a shorter scale, instead of being stuck with something that doesn't even work anymore, and it's very hard to sell it and get money back on that.
Mr. Brick: And I understand that.
Mr. Winkeljohn: So, what do you think, I mean there's two of them, so they're $600
each.
Mr. Brick:	Well,  the problem  here  is,  they  are charging  us  $2,200 to create this
device, well next year it's already created, why do I have to pay for it again?  You want to

charge me a small leasing fee, that's one thing, why do you charge me to create the entire package again?
Mr. Winkeljohn: Right, so they don't add up, so that's something that we'll have to work out.
Mr. Brick: Right, and I mean it's beautiful, I love the idea, but at $2,200 to pay for
them, that's fine but, now you expect us to pay for them again next year, and the year afterward, and we're not getting new ones, we're getting the same old ones that have been stored.
Mr. Winkeljohn: Yes, I understand, potentially, unless something happens like
they're damaged, then they would replace them.
Mr. Brick: Right.
Mr. Winkeljohn: But that doesn't equal the math that you're reacting to, and I agree.
Ms. Berbrick: Yes, I think maybe they could do it like this year at $2,200, and then next year it only cost us half the amount.
Mr. Winkeljohn: That I think you can negotiate. Ms. Angell: Yes, that's what I was thinking too. Mr. Brick: Or even less than that.
Mr. Winkeljohn: Give me some parameters and I can tell you whether I think I can win, what do you think it's worth?
Mr. Brick: Well, I think that if it costs $2,200 for them to create it and to install it, I think $500 is more than reasonable for you to put it in a corner and not let anybody crush it for a year, and then come back and reinspect it, and is that a reasonable figure for you guys?
Ms. Berbrick: Are you talking about $500 for each one, or just $500 for one?
Mr. Brick: For both, all they're going to do is store them for a year, and they're going to reinstall them next year, I mean $500 is even too much but, it's way better than $2,200.
Ms. Berbrick: Yes, I agree, I like that number too, $500.
Ms. Angell: That's not saying he's going to do it for $500, I mean you can ask him but I think $750 is better, so $500 to $750.
Mr. Winkeljohn:  Right, so give us a range, and let us figure out the nuts and bolts,
because if you give us the nuts and bolts and the parameters, I have nothing, it's just yes or

no. So, give me a little range, and I can talk to him, I follow your point totally that the reuse lease on that item makes no sense whatsoever.
Ms. Berbrick: Right.
Ms. Angell: Right.
Mr. Winkeljohn: And part of it could be the way they decided to present it, I don't know but, that's their fault and we'll figure that out but, I think a one time purchase of say
$2,200 with an 2 year lease payment of no more than $500 for both of them, that's pretty rich too.
Mr. Brick:	Yes, that's a nice piece of change to pick something up and put it up against the wall.
Mr. Winkeljohn: Right, and we might even be able to store it for him.
Ms. Angell: And I was just going to say that, we could just store it ourselves.
Mr. Winkeljohn: I know somebody who has a warehouse that would charge you half

that.

Ms. Angell: There you go, so why don't we do that. Mr. Winkeljohn: But there are options.
Ms. Angell: Yes, and I think that's a great idea.
Mr. Winkeljohn: So, you're the policy Board, that's who you are, and the orders of

magnitude, that's who you are, so given the details of the nitty gritty, what do you think is a ceiling and what do you think, and I got the lease part you don't have to include that. What do you feel this level appears to be worth is it $7,000 or $7,500 or less or more, what do you think?
Mr. Brick: Well, I think that without these two things his price is right on par with the other guy, so it's apples and oranges there. I mean I don't have a problem with the $7,795  if you can get him to move on the least cost not to exceed $750, but let's use that as a last ditch measure.
Mr. Quesada: He's telling me as far as purchasing goes, those ornaments are
$5,000 each to buy.
Ms. Berbrick: He's dreaming.
Mr. Winkeljohn: We have to see a better picture then.
Mr. Quesada: All I know is he told me they're 6' high, so they're big. Mr. Brick: How high, 6' high?

Mr. Winkeljohn: The picture makes them look about 4' at most. Mr. Brick: Right.
Mr. Quesada: And let me go back to the scope, here it says at the end it says 6'. Mr. Winkeljohn: I read it, it did say 6'.
Ms. Berbrick: Oh, it does say LED 6' present, it does say 6'.
Mr. Quesada: Yes, so the rendering is probably not to scale, I just wanted you to know that, but they are 6'.
Ms. Angell: And I can imagine that they do cost that much, especially the cost to make them and with the prices rising.
Ms. Berbrick: Right but ask them if we store them ourselves could we get a better
price.
Mr. Brick: Ok so, again that math doesn't add up either, if he's telling you they cost
$5,000 to create.
Mr. Quesada: He said $5,000 to purchase.
Mr. Brick: Ok, and he's only charging us how much, $6,600, so there's a math problem here. I'm not create something for $10,000 and then sell it for $6,000.
Mr. Winkeljohn: Right, so our terms are not clear, so his terms are not clear, what are we talking about, how many units, which is the purchase price, and you don't have time to wait another month, so if you give staff the guidelines which I'm starting to hear, I think we can come back and we'll tell you what we came up with and we can always cut it but, we can't ask for it because we'll be way too late.
Mr. Brick: Right, so are you guys all good with like an absolute ceiling of $750 to store them?
Ms. Berbrick: For those two things, yes, I agree. Ms. Angell: I agree, to store them, yes.
Mr. Brick: Carlos?
Mr. Suarez: Yes sir?
Mr. Brick: Are you good with that? Mr. Suarez: Yes, I'm good.
Mr. Brick: $750 is the absolute ceiling but of course start lower. Mr. Suarez: Yes, I'm in agreement with everyone.
Mr. Brick: Ok.

Mr. Quesada: So, $750 each annually as opposed to $1,100 each annually. Mr. Brick: Well, I would be more inclined to say $750 to store both of them. Mr. Quesada: Ok.
Mr. Winkeljohn: And there's a couple of pieces we don't have in this conversation. Mr. Quesada: Correct, and I'm just writing notes.
Mr. Brick: He's saying, he's telling you that they're $5,000 a piece to create. Mr. Winkeljohn: To buy and own it.
Mr. Quesada: To buy.
Mr. Brick: So, $5,000 to buy, but he's only charging us $6,600. Ms. Berbrick: If we do it for 3 years.
Mr. Quesada: Right, for 3 years.
Mr. Brick: So, he's going to lose $,3,600?
Mr. Quesada: And I'm just telling you what happens in that business, they go and they do buy used decor that's not bad, like a lease right, it's like buying a leased car, so you get a better price on it, so he'll be able to probably repurpose it in the future with another contractor, or another property so that's the value to him, but yes, he's making that money for this, but then he's going to probably go repurpose it at another community.
Mr. Winkeljohn: Right, there's still some profit, or some money watering this topic, what I'm trying to get at is, what I think you've already said, the base price was competitive, it looks good, it's really this add on.
Ms. Berbrick: Well no, it's really not even that, because they're going to come 3  days a week without us calling them to check it.
Mr. Winkeljohn: Well, the other company had that as well. Mr. Brick: Right, the other company had that too.
Mr. Quesada: No, so apples to apples across the board, what he is offering, that is a better price than Christmas Designers since he's throwing in the holly tree at that price because the thing that we're debating right now is the ornaments at the entrance which is what makes the difference, he's including the holly tree basically without charging the same price that Christmas Designers is.
Mr. Brick: I mean the two big giant presents in the front in the daytime, that's pretty
good.
Ms. Berbrick: I like it a lot.

Ms. Angell: Yes, it will be very nice.
Mr. Winkeljohn: So, what I would ask then is approve this as it is, and we'll either bring back all the explanations or a better price on those two items, that's what I think is going to give us the most options as staff.
Mr. Brick: Yes.

On MOTION by Ms. Berbrick seconded by Ms. Angell with all in favor, accepting the proposal from Light Er Up in the amount of $7,795 and authorizing staff to negotiate a lower number on the storage fee as stated on the record the was approved.

SIXTH ORDER OF BUSINESS	Staff Reports
Mr. Winkeljohn: Moving on to staff reports, Mr. Attorney, Scott, how are you today?

A. Attorney
Mr. Cochran: I'm doing well, and I think you already have the Form 1s later on the agenda. Other than that, I still don't have a definite answer on the tax issue that was brought up last time, I'm still in communication with the Property Appraiser on a number of different Districts, so hopefully, by next time I'll have something definitive, but other than that, that's all I have to report on the legal side unless anyone has any questions for me.
Mr. Winkeljohn: So, no other questions for Scott? Very good, thank you, Scott.

8. Engineer - Discussion/Updates on Stormwater Management Needs Analysis
Mr. Winkeljohn: Moving on to engineer, your stormwater analysis was submitted to the county which goes to the state so you're in full compliance there. Your engineer only charged you $800 for it, and that's a really good deal, most of them it was four figures or higher, like $2,000 or $3,000, and you have a more simple system, you don't have a bunch of lakes and stuff like that but, still I was very appreciative of your engineer not gouging us with his time, so he's efficient.
Mr. Brick: Are we due for a maintenance run yet?
Mr. Winkeljohn: Did we check them this year, I think we did.
Mr. Quesada: Yes, everything looked good, we did have somebody take a look at
them.

Mr. Winkeljohn: Right, you guys remember the program, we run an inspection, there's a threshold of silt, if you don't meet the threshold, we don't bring back a cleaning proposal, and you're all french drains, which they're very tolerant and they last a really long time until the day they don't, they sort of have a sudden failure moment and they're hard to clean, but we're on it.
Mr. Brick: I actually put one in next to my house. Mr. Winkeljohn: It's the easiest solution.
Mr. Brick: It killed all the grass, and flooded my yard.
Mr. Winkeljohn: Yours is a little more sophisticated it's got the pipes with the holes and its cloth, and it's more advanced but, it's not like a piped drainage system where they are literally draining into a lake and then they clean the pipes that get there, you never have to clean a lake until it stops working.
Mr. Brick: Ok.

Field/Property Manager - Monthly Report
Mr. Winkeljohn: Moving on to the property manager's report. The report is in your book, I don't think we have any action items for them today.
Mr. Quesada: No.
Mr. Winkeljohn: So, I think the report is designed to be self-explanatory. There's a lot of comments in there about things, and the report was written a little early because of the timing this month, so I believe all of it has been done.
Mr. Quesada: Maintenance-wise as far as everything that I reported that was damaged, we had a couple of signs and stuff that needed to be cleaned, that's been done as of last week. Then I just wanted to mention,  that it's sort of related to the report,  you had a resident in the community reach out to me about the condition of the landscaping around the pool, and I promised to at least bring her comments and an estimate for that work to the Board. It's what you are going to see right after the field report, it's from  Nicoya Landscaping is to re-mulch and add 24 crotons. Paul and I looked at the proposal and I'll be honest with you, it is a little pricey, plant material right now is very high, $8.50  per croton is pretty expensive, and it's not going to tackle all those areas. One thing I did mention to the resident, and I want you guys to be aware of is, that your pool was built on top of a retention pond, so the surrounding landscaping there has held up pretty well, but

August24,2022	Hemingway Point CDD

we're at the end of our fiscal year, we're really tight on money, and I think if you guys do want to consider doing an enhancement like that, it's not an emergency, it's not in terrible shape.
Mr. Winkeljohn: It's more of a spring decision. Mr. Brick: Next spring.
Mr. Quesada: Yes, I think that would be the better time to revisit that and maybe add, maybe the price of plants drops a little bit and we can maybe do a little more to tackle some of those areas.
Ms. Berbrick: So, maybe you could explain that to them. Mr. Quesada: I did already.
Mr. Winkeljohn: Again, when you don't have that argument with them, you'll know how we want you to say it or how it should be said.
Ms. Berbrick: Exactly. Mr. Quesada: Yes.
Ms. Angell: Yes, I know about that also, and I did walk around the pool myself to look at it, and I would have to say as of now it looks pretty good, it's not a high priority.
Mr. Winkeljohn: Right, it's also timing, and the need to exaggerate was really part of the message.
Ms. Angell: Right.
Mr. Brick: The only thing that I would suggest is no crotons but bougainvillea.
Mr. Winkeljohn: And where you have a nuisance climbing, jumping the fence, that's the first go-to type of plant.
(A t this point several people w ere talking at one tim e, and no one conversation could be heard)

M r. Winkeljohn: Ok, so we'll look at it, there's no action for you today.
Mr. Quesada: I just wanted to run it by you as I promised the resident I would.
Mr. Suarez: And this is Carlos, just a quick question, and I don't know if this falls under the field report or not but, I know Ben you're usually the one that handles it but, what's going on with the entrance to the pool, there's a lot of concerns, people can't get in the pool, people aren't getting their things, they said the FOBs are not working. Is there something going on with that?

Mr. Quesada: My best advice and we have been in communication with Wendy and some of your HOA Board members is, that nobody is going to the website, so if somebody gave out Mayra's email and as opposed to following the guidelines, and we've even added just to you know a step by step PDF document, it's about 5 steps only, and we even included illustrations in this step by step, 5 step guide, to try to help people because I think the biggest issues is people are not following instructions, Carlos. Whether it's, they're trying to add and third or fourth person, and give us convenient information, but when we fact check it, it's not adding up that they have to pay, so right there somebody applied, doesn 't want to pay and is making up a story why that third or fourth person should get one.
Mr. Suarez: Ok, and I'm not worried about that part, there's some people, and I
know the people, they usually don't complain, but they have the App, they have it on their phone, it was working, and then they go a week later and now it's not working.
Mr. Brick: That's not true.
Mr. Quesada: Well, have them contact Mayra in those cases but, the only case that I've ever seen is if somebody got a new phone, they have to go through the registration process again which the good news is, I told you guys a few meetings ago is that the company that we purchased the credentials from, switch their model so that if you switch phones, you can transfer it to a new device. So, that part of it has actually been made more seamless, I know even Cheryll had an issue like that where her new phone, we were happy to help her out, that's only happened in my experience and with Mayra has been maybe a handful of times. Other than that, I think a lot of people just aren't following the instructions. So, here's the good news Carlos, Mayra is going to volunteer  her  time tonight, she's being very generous and offering to come to the HOA meeting tonight and just help out anybody who may be having issues, so if you want to help spread the word to anybody that's having any specific technical issues, she's going to be documenting their information. We don't know how reliable the internet is there but, she'll try on the spot at the very least she'll collect enough information and get back to them and help them out through that process. What Cheryll found out with her phone is that if you don't delete the App when you get your new phone and redo it, that tends to be the biggest issue we've had with new devices, so I'm sure Mayra can share that at the meeting tonight.

Mr. Suarez: Ok, and I think that's a great idea because people that are whining and complaining, if they don't take the time to go there, then don't complain.
Mr. Quesada: And direct them to our website too, I'm telling you, we've added so many links on the documentation page just for the pool, that if people were to click on each one of those, I think it would be very helpful for them.
Mr. Brick: So, Carlos, just so you understand, it's user error, there's only two things that device knows, it knows yes and no, that's it, open or close, it's that simple. The thing that may be messing people up a little bit is that the handshake is not instantaneous, it takes about a second or a second and a half, for the phone to communicate to the reader when the App is open. If your phone is closed, and your location services are on, the lock will open but it takes like 2 or 3 seconds, you just have to hold the phone there, and you wait for it to click, and it's done.
Mr. Winkeljohn: Right, so you'll have a laundry list of issues.
Mr. Suarez: Ok, and I do agree with you, and yes that's a really short time, but  there are people having problems, they don't usually complain, they're not normal whiners, they aren't just trying to cause problems, it's worked  for them,  and it's not working  now. So, those are the people that we need to check on. Thank you, Ben for doing that and getting around to it.
Mr. Quesada: You can thank Mayra, she's doing it.
Mr. Winkeljohn: Absolutely, anyone who has technical problems, and there's  a range of issues, we're talking about them in different parts and different pieces but the range of issues is, there was an effort through some members of the new HOA Board to complain about it, and they issued some rather aggressive statements directing people to complain to Mayra, rather than follow the procedures to do it right the first time, and so you have a lot of partial installations going on where as soon as they got a bug on their phone, and we all mess with new Apps on our phones, and they don't always install perfectly, everyone's phone is configured differently, and there are two or three different types of phone platforms. So, all those variables add up, it's not unusual for a person to need to call, or go through a few troubleshooting techniques, so there is that person, and we definitely are built to help that person. We've gone a little bit further which Ben mentioned, is we developed a visual step by step, what you should do, and the messaging is really what our job is, to ask our friends at the HOA to let us be the messenger and let us set the

policy and let us define the policy rather than their Board complain about the policy, and complain about partial policy, and invent their own policy on how to solve it because that creates multiplications of confusion. So, we have all this confusion out there because of that, so we're going to send Mayra to the meeting tonight , we're going to direct people to the website, which is going to have a regularly updated guide. I think there was a discussion of even doing a video of showing the video, like a U-Tube video of what it looks like on your screen live, and then you move to the next button, because sometimes a two­ dimensional rendering of what these things look like will still lose a person, so maybe we can add that, that's free, it just takes time for staff to put something like that together and we have people that are talented enough to pull that off, or if not, their kids will be able to do it.
Ms. Angell: Well, the thing is, they have to come tonight if they want help. Mr. Winkeljohn: But tonight, is not the end all, it's a step.
Ms. Berbrick: Yes, it will be like once some of us know how to do it, we'll be able to
help other people.
Mr. Quesada: I think a lot of this is going to die down now that summer is winding down and lastly, we're going to put copies of the step-by-step guide, I think we'll give some to the HOA to put on the bulletin board.
Ms. Berbrick: I was just going to say, put it in the mailbox and put one in the pool area itself, once they get in they can use it.
Mr. Quesada: Right.
Mr. Winkeljohn: But, nonetheless, it's far better than what we would be living with a FOB or a key because those devices, which is what sort of the unwritten emphasis by certain people is to go back to a simpler system which they can just hand to people and then we have no control over our pool. This is the reality of managing a facility without an onsite permanent presence, so that's just our reality, and these are the types of headaches and challenges the whole community has to learn from, and there's a lot of turnovers so you have a new percentage of the community maybe 10% or 20% every year that this is all new too and the loudest person wins kind of approach. So, our job is to get as many tools in their hands as possible to get this done.
Mr. Brick: Well, what surprises me is that none of those people remember the $50  a pop Medico keys that used to open that door.

Mr. Winkeljohn: Well history is very valuable to be repeated.
Mr. Brick: And nobody will copy it either, it's not like you could take it to a locksmith and copy it.
Mr. Winkeljohn: Right.
(At this point several people were talking at one time, and no  one conversation could be heard)

Mr. Quesada: Again, we can always modify the schedule but we were going based on our busiest times.
Ms. Berbrick: And that's fine, I just wanted to know what the time was. Mr. Quesada: Ok.
Ms. Angell: But we had told the security guard, he's not supposed to open the door just for anybody.
Ms. Berbrick: But if you have an ID that shows that you live in the neighborhood you should be able to get in.
Mr. Winkeljohn: Yes, but the guard is not trained to do that, they've not been asked to do that.
Ms. Berbrick: Well, they're also not trained to sit there and smoke and just talk.
Mr. Winkeljohn:	Well, that's not what I'm talking about but, we can't have a new procedure that undermines the existing procedure.
Ms. Berbrick: Ok.
Mr. Brick: Because all everybody is going to do now is they're going to say, oh I have an ID, why can't I get a new ID, it's a bad idea.
(At this point several people were talking at one tim e, and no one conversation
could be heard)

Mr. Winkeljohn: Ok I think we've covered it, is everybody good? Ms. Angell: Can I just change the subject to something else?
Mr. Winkeljohn: Please, go ahead.
Ms. Angell: I was going to ask about the fountain out front. I don't think it's working.
Mr. Quesada: So, I'm waiting  on an update, I should have it to you, I'll give you a call today, but they were waiting on a piece that was supposed to arrive this week, so any day now. It was one piece, it's a specialty plumbing piece and it has to do with your union where your plumping meets your motor. Leaving your motor running and air getting in is

what you're trying to prevent, so that's where we're at. They did everything, they replaced the motor, they redid the plumbing but we're just missing that one piece.
Ms. Angell: Ok.
Mr. Quesada:	I'm just glad we were able to squeeze it in because it could have been more pricey.
Ms. Angell: Right, it could have been more expensive. Mr. Quesada: Yes.
Ms. Angell: Ok.
Mr. Quesada: So, any day now but I'm going to hopefully have an update today. Ms. Angell: Alright, thank you.
Mr. Quesada: No problem.
Mr. Winkeljohn: Are there any other field questions? Not hearing any we can move on to the next item.

CDD Manager
Number of Registered Voters - 620
Consideration of Proposed Fiscal Year 2023 Meeting Schedule
Discussion of Financial Disclosure Report from the Commission on Ethics and Reminder to File Annual Form
Mr. Winkeljohn: Under manager's report, the statutory update on your registered voters is 620. The fiscal 2023 meeting schedule, you approve this once a year, we hold meetings as business requires, obviously we can move them occasionally, so you're not locked in but it does meet the requirement and a motion would be appreciated.

On MOTION by Ms. Angell seconded by Mr. Brick with all in favor, accepting the Fiscal Year 2023 Meeting Schedule was approved.

Mr. Winkeljohn: Item 3, we have your Form 1s which were issued back in June, you should have gotten it in the mail, two of you have submitted them, the other three have not been submitted. I did see a memo yesterday that the county has extended the deadline to September 1st, so you have a few more days before they start fining you. The form actually covers the prior year, and the year cut-off is December 31st, so the form that was due in June is for the prior fiscal year through December 31st, so you're obligated to do

that form. So, when you were appointed to the Board you filled out one of those forms, so you need a new one for the period between when you filled out the form and December 31st due in June, so it's the same form, but you can email it to them and they'll take it via email.
Ms. Berbrick: Ok.
Mr. Winkeljohn: Otherwise, it will be a fine of $25 a day, up to $1,500. Ms. Berbrick: Can I get another form?
Mr. Winkeljohn: I'll be happy to give you one, they're online under the Supervisor of Elections website, so it's everywhere, but I'll give you one.
Ms. Berbrick: Ok.
Mr. Winkeljohn: And that includes our two Board members on the phone as well. Mr. Suarez: What's that form number?
Mr. Winkeljohn: Form 1. Mr. Suarez: Ok.
Mr. Winkeljohn: And you can find it on the Supervisor of Elections website for Dade County for candidate information under there and you'll see it, if not I can email you one also but, you're definitely going to start being fined after September 1st.
Mr. Cochran: Right, so just get them in before September 1st is the bottom line.

SEVENTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
Balance Sheet and Income Statement
Mr. Winkeljohn: Moving on to your financial reports which are in your packets, this is a late year so you get a really good idea of how the year went fiscally, and in these sets of the financials, page 1 of the financials is your cash balance sheet. It shows that you did burn down your annual assessments down to a $71,000 balance and that is your actual balance for the rest of the year, so next year when you get your revenue of $223,000 a year, you'll be starting off with a little bit of money in the bank. Last year you started October 1st with zero in your bank, so you'll climb out of this hole, and again, with an assessment increase takes almost 2 years before you level out because of the timing.
Mr. Brick: Do we have anything in reserve for emergency practices? Mr. Winkeljohn: $70,000.
Mr. Brick: Great.

Mr. Winkeljohn: Not enough.
Mr. Brick: No, but it's definitely something. Mr. Winkeljohn: It's better than zero.
Mr. Brick: Right.
Ms. Berbrick: What do most places this size have?
Mr. Winkeljohn: I usually shoot for no less than one full operating year, so about
$225,000 would be about the right amount for you guys, if you have a building, you have responsibilities, you have a roof that you have to repair, you would have to borrow the money, so that's something to talk about for the next budget cycle.
Mr. Brick: So, that $70,000 is from this year?
Mr. Winkeljohn: It's all the history of this District as of today. Mr. Brick: There was no carryover from last year?
Mr. Winkeljohn: Last year you used every penny. Mr. Brick: Ok, I thought so, ok.
Mr. Quesada: And remember, we're catching up because of tree trimming, we had deferred, and so you kind of had to keep up with your two hurricane seasons within the same budget year.,
Mr. Winkeljohn: Right, you may remember Russ when you first got on the  Board, you had about a $30,000 budget that was one-time money and when you spent that, now you're using that excess money from every year for everything, so eventually you had to increase it, which you did, you didn't increase it excessively, you did a very modest increase and it takes a couple of years for that to balance out because you're spending the new money as well.
Mr. Brick: Yes, I understand.
Mr. Winkeljohn: But all that said, I think you've accomplished a lot in maintenance this year and you have a team of people keeping a close eye on the maintenance, so you've got good results. Is there a motion to accept the financials?

On MOTION by Ms. Angell seconded by Ms. Berbrick with all in favor, the Check Register and the Balance Sheet, and Income Statement were approved.

EIGHTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments
Mr. Winkeljohn: Are there any other discussion items?

and

Ms. Berbrick:	Can I just ask a question, how many houses do we have in our community, is it 321?
Mr. Winkeljohn: That sounds right, let me look it up, it's in the budget, it's 321. Ms. Berbrick: Ok, I just wanted to make sure. Thank you, that's all I had.
Mr. Winkeljohn: Any other questions?

NINTH ORDER OF BUSINESS	Adjournment
Mr. Winkeljohn: Hearing nothing else, is there a motion to adjourn?

On MOTION by Ms. Berbrick seconded by Ms. Angell with all in favor, the Meeting was adjourned.

c      	

Chairman / Vice Chairman